ProjectCAPEX is a workspace for running ERP and other enterprise implementation projects. Each project keeps its plan, scope, RAID log, governance, delivery work, money, people and documents in one place, and the portfolio adds every project up so you can see where things stand across all of them.
This page gives you the lay of the land. Each section below links to a more detailed help page.
What it is for
- Running one implementation from first plan to go-live: tasks, milestones, scope, WRICEF objects, risks, issues, actions and decisions.
- Governing it: quality gates, meetings and minutes, status reports, change requests and lessons learned.
- Delivering it: testing, training, cutover and data migration.
- Keeping the money honest: budget lines, a cost log and a forecast at completion.
- Seeing a portfolio of projects at once, with one budget total in your reporting currency.
How the app is laid out
The app lives at app.projectcapex.com. It has three levels: a company (or client), the projects inside it, and the modules inside each project.
- Home opens on My work: what is overdue, what is due this week, what is waiting on you, your risks and issues, and agent proposals. See Home and My work.
- Portfolio is the second tab on Home, and also its own page with drill-down dashboards. See Portfolio overview.
- Projects (called Clients if you run projects for several clients) lists every company with its projects as cards. See The Projects page and project cards.
- Inside a project, the left-hand menu has eight entries: Overview, Plan, Scope, RAID, Governance, Delivery, Money and people, and Documents. See Finding your way around a project.
- Press Ctrl K (or ⌘ K on a Mac) anywhere to search for a project and jump to it.
Key ideas in one line each
- RAG: a project's health in three colours. Green is On track, amber is At risk and red is Off track.
- Phases (SAP Activate): the six phases Discover, Prepare, Explore, Realize, Deploy and Run. Projects record which one they are in.
- EAC (forecast at completion): what the project is expected to have cost when it finishes.
- WRICEF: Workflows, Reports, Interfaces, Conversions, Enhancements and Forms, the custom objects an ERP project designs and builds.
- RAID: risks, actions, issues and decisions, the four logs every project keeps.
Where to start
Your first hour
- Create your account
Sign up with your email address or with Google. See Create your account and company.
- Add your company
On Home, add the company (or client) whose programme you run. You become its owner.
- Create a project
Give it a name, a methodology and its dates. See Create a project.
- Invite your team
Add people by email with the role they will have. Each person is emailed an invitation. See Invite your team.
- Build the plan
Add tasks or import a plan from Excel or MS Project. See The Plan main table.
Find help by area
- Plan: The Plan main table, Gantt and milestones, Dependencies and The Plan budget view.
- Scope and build: The scope register, The Scope Agent, WRICEF objects and WRICEF specifications.
- RAID: Risks, Issues, Actions and Decisions and approvals.
- Governance: Quality gates, Meetings and minutes, Status reports, Lessons learned and Change requests.
- Delivery: Testing, Training, Cutover and Data migration.
- Money and people: Budget and cost log, Resources, payroll and contractors and Fixed-fee contracts.
- Documents: The document register and E-signatures.
- Dashboards: Dashboards and widgets.
- Agents, AI and voice: Agents propose, you approve, AI settings and your own key, The Assistant and Voice and dictation.
- Admin: Roles and permissions, Company admin and Your profile and photo.
- Everything else: Plans and pricing, Install on desktop and mobile, The demo workspace, Security and privacy, Sign-in options and Troubleshooting.
Good to know
- Your workspace is private until you invite people. Only you see it at first.
- Which modules you see depends on the company's plan. The Team plan covers the core: plan, milestones, WRICEF, RAID and governance (quality gates, meetings and lessons learned). Professional adds every other module, dashboards, e-signature and the AI agents with your own AI key. See Plans and pricing.
- What you can change inside a project depends on your role there. See Roles and permissions.
- A project manager can switch off modules a project does not use. They leave the menu for everyone on that project, and their data is kept.